AGENDA Annual General Meeting 16th May 2018

Longstowe Parish Council will meet at Longstowe Village Hall on Wednesday 16th May 2018 at 7.15pm for the purpose of transacting the following business.

Members of the public and press are invited to address the Council at its Open Forum at 7.15pm.

AGENDA

Annual General Meeting

1 ELECTION OF CHAIRPERSON; DECLARATION OF ACCEPTANCE OF OFFICE

2 APOLOGIES FOR ABSENCE

3 TO SIGN AND APPROVE MINUTES OF LAST MEETING

4 REPORTS FROM COUNCILLORS AND PCSO

5 MATTERS ARISING/TO REPORT FROM PREVIOUS MINUTES (FOR INFORMATION ONLY) – COUNCIL TO REPORT THE FOLLOWING
a) CCC: Highways: Gully repairs: Completed?

b) Anglian Water: Manhole covers: Job reference: 54495297. Completed?

6 MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA

7 FINANCE

a) SCDC: annual payment by Direct Debit: Longstowe web pages: £100.

b) Precept 18/19 A received: £2,625.

c) Accounts have been sent for internal audit.

d) Exemption certificate and contacts sent to external auditors, PKF Littlejohn LLP.

e) Insurance from 01/06/2018: £594.81.

f) CAPALC: New pay scales for 2018 and 2019.

8 TO CONSIDER PLANNING APPLICATIONS RECEIVED

9 TO CONSIDER OTHER MATTERS

a) TWM Traffic Control Systems Ltd: Speeding equipment (circulated).

b) Village Hall update.

10 CORRESPONDENCE RECEIVED

a) Heidi Allen MP: Newsletter (circulated).

b) SCDC: New Register of Interests form for Parish Councillors (circulated).

For information – details available from Clerk

c) Heidi Allen’s office: Government Consultation on Powers for dealing with unauthorised development and encampments (Will).
d) SCDC: Agenda for Weekly Bulletin, 18 April 2018: link: index.

e) SCDC: Agenda for Weekly Bulletin, 25 April 2018: link: index.

f) SCDC: Agenda for Weekly Bulletin, 2 May 2018: link: index (cancelled).

16th May 2018

g) SCDC: Agenda for Weekly Bulletin, 9 May 2018: link: index.

h) CCC: Highways Events diary: May 2018 (circulated).

i) CCC: Highways: Roadworks & Events, 1–15 May (circulated).

j) CCC: Passenger Transport: Changes to Stagecoach services: 12, 24, X4;

Changes to Whippet services: 63, 478.

k) CAPALC: April Bulletin (circulated).

l) CAPALC: Chairman & Councillor Training 2018 (circulated).

m) CAPALC: CiLCA Training (Clerks) 2018.

n) CAPALC: GDPR compliance (circulated).

o) CAPALC: NALC: Chief Executive Bulletin, April (circulated).

p) CAPALC: Year End Update.

q) Highways England: A428 Black Cat to Caxton Gibbet information (circulated).

r) Highways England: newsletters.

s) e-Cops: for daily information: alert@neighbourhoodalert.co.uk.

t) Broxap: newsletters.

u) Calor: Calor Rural Community Fund (circulated).

v) Cambridge Citizens Advice: shortlisted for funding (circulated).

w) Cambridgeshire ACRE: Communities Facilities (circulated).

x) Civic Voice: newsletters.

y) Clerks & Councils Direct: useful article on rights-of-way.

z) Curtin&Co: newsletters.

aa) Earth Anchors Ltd: newsletters.

bb) Filmscene: newsletters.

cc) Furnitubes: newsletters.

dd) HAGS: Play & Sports solutions newsletter (Mandy).

ee) Inter County Waste Management: Bus shelter cleaning service (Clerk responded).

ff) Plantscape: newsletters.

gg) Public Sector Executive Online: newsletters.

hh) Rural Services Network: newsletters.

ii) Rural Services Network: Rural Housing Spotlight.

jj) SLCC (Society of Local Council Clerks): meeting to discuss the issue of Bullying

and Harassment experienced by the sector: Friday 8th June, £10.

kk) Westminster Briefing: newsletters.

CAPALC: Cambridgeshire & Peterborough Association of Local Councils

CCC: Cambridgeshire County Council
NALC: National Association of Local Councils
SCDC: South Cambridgeshire District Council

11 SYKLARK – TO CONSIDER ANY EDITORIAL ISSUES

a) Bourn to run wish to advertise. Would this be free-of-charge?

b) Accident reports: request help in keeping a log of incidents.

c) Housing survey copy sent to Clare.

12 DATE OF NEXT MEETING Thursday 21st June 2018 at 7.15

Signed by Bobbie Coe

Date

May 2018

Clerk/Proper Officer