Agenda Thursday 21st May 2020

Longstowe Parish Council will meet remotely via “Teams” on Thursday 21st May 2020 at 7.15pm for the purpose of transacting the following business.

Please contact Barbara Cooper for an email invitation to the meeting. Chair: Barbara Cooper 07803 903047 or bcconfidential@caw.ac.uk

Members of the public and press are invited to address the Council at its Open Forum at 7.15pm.

AGENDA

1 ELECTION OF CHAIRPERSON; DECLARATION OF ACCEPTANCE OF OFFICE
2 APOLOGIES FOR ABSENCE  
3 TO SIGN AND APPROVE MINUTES OF BOTH THE LAST FULL MEETING OF 27TH FEBUARY 2020 AND THE SPECIAL PLANNING MEETING OF 4TH FEBRUARY 2020.
4 REPORTS FROM COUNCILLORS AND PCSO
5 MATTERS ARISING/TO REPORT FROM PREVIOUS MINUTES (FOR INFORMATION ONLY) – COUNCIL TO REPORT THE FOLLOWING 
a) Street Lighting
b) Pathway to Bourn.
c) Village Hall Wifi.
d) Rights of Way map.
e) Road drains.
f) 3 – Free Trees.
g) SCDC proposed changes to planning decision making.
h) High Street closure on 23.03.20. Online interactive map. Note completed.
i) Tree cutting by BT. Traffic lights in place at crossroads from 23-27th March. Note completed.
j) Great British Spring Clean. Postponed to 11 -27th September 2020.
6 MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
7 FINANCE
a) ebuyer.com (via Barbara Heaton-Smith): Computer and Scanner: £434.95 (from grant).
b) CCC: Street Lighting: 01/10/18 to 30/09/19: £474.17.
c) Victoire Press Ltd: Skylark April 2020: £69.
d) Sharon Brown: salary + expenses (SCDC: Longstowe village map: £14.40): £1387.80; HMRC: £314.60.
e) Bobbie Coe: salary + expenses (Microsoft Office 365 (12/10/19–12/10/20): £79.99 (from grant); Tesco: Sandisk USB: £14; Tesco Mobile Phone £16): £672.82; HMRC: £136.80.
f) Eyelid Productions: Website support, hosting, domain name: £170.
g) Rent of Village Hall (2019/20): £144.00.
h) Village maintenance: grass-cutting by A. Church: £100.
i) Accessibility Regulations: website update: £50.00.
j) CAPALC: Clerks: Training £250.00.
k) Precept 2020/21 A received: £1,312.50.
l) CAPALC: Annual fee £157.22 + GDP scheme £50.00.
m) Community Action Suffolk: Business Services at CAS Ltd: £338.88 (five-year
agreement).
Annual Governance and Accountability Return (AGAR) 2019/20 and other Financial statements:
n) AGAR Section 1 – Annual Governance Statement 2019/20.
o) AGAR Section 2 – Accounting Statements 2019/20.
p) Certificate of Exemption, if agreed by Internal Audit.
q) Analysis of variances.
r) Bank Reconciliation.
s) Other Financial statements: Cash Book, Asset List.
8 TO CONSIDER PLANNING APPLICATIONS RECEIVED
a) S/4148/19/FL – 48, Old North Road, Longstowe, Cambs, CB23 2UB. Has been approved.
b) S/4536/19/FL – The Dene, Old North Road, Bourn. Has been approved.
9 TO CONSIDER OTHER MATTERS
a) Village Hall update.
b) Grass cutting, email from S.Waddington.
c) Covid 19 – Longstowe update.
d) Open Parish Meeting 2020 – to agree a date.
10 CORRESPONDENCE RECEIVED
a) Cllr.Tumi Hawkins (SCDC): March & May Reports (circulated). COVID19 Support from District Councillor 20/3, COVID19 support – Potentially vulnerable people 31/3 (circ).
b) Cllr Mark Howell (CCC): March report (circ). Local Highway Improvement 2021/22, 1/4. Proposed Various South (local roads Project) 1/06-26/06/20. 28/4 (circ).
c) PCSO John Coppard: Covid Scams Notice 17/3. (circ).
For information – details available from Clerk
d) Longstowe History Society – Event(s) cancelled,19/3. Archaeology Update, May 2020 (circ).
e) Beanpole & pea stick sale – 10th & 11th April, Hayley Wood, from Glenn Hadley (circ).
f) Cambridge Gliding Centre Consultative Committee Meeting: postponed, 2/4.
g) Papworth Team Churches Bulletins: 25th Feb, 13th Mar (x2), News 11 Mar. Urgent Update 17, 20, 24, 26, 28 March, 2, 3, 4, 7, 9, 15, 21, 23, 29, 30 April, 9, 14 May. Poster for Church door, noticeboards or village notice boards, 24/4, Urgent News – Scams 24/4 (circ).
h) Cambs ACRE: Information about reducing the spread of Coronavirus link (circ).
i) Cambs ACRE: Charity Commission guidance for your Charity, link (circ).
j) Cambs ACRE: Information – coronavirus, link (circ).
k) Cambs ACRE: Advice for Community Groups, link (circ).
l) Cambs ACRE: Insurance information update, link (circ).
m) Cambs ACRE: Coronavirus: Rural Halls and Small Charities link (circ).
n) Cambs ACRE: COVID-19 Update 26/3 (circ).
o) Cambs ACRE: Guidance for community buildings, 16/3 link, 3/4 link (circ).
p) Cambs ACRE: Funds to help Communities during Covid-19 link (circ).
q) Cambs ACRE: Music Licencing During Covid-19 link (circ).
r) Cambs ACRE: New £5m fund -opportunities & skills, launched by CCC, link (circ).
s) Cambs ACRE: Charity Commission issue advice on facing financial difficulties, link (circ).
t) Cambs ACRE: Zoom meetings the new normal? link (circ).
u) CT&PC: Health and Wellbeing Strategy consultation, link. (circulated).
v) CT&PC: Job opportunities – Orchard Park link (circulated).
w) CT&PC: Coronavirus briefing for Parish and Town Councils link (circulated).
x) CT&PC: Information on service delivery – coronavirus link (circ).
y) CT&PC: Innovate & Cultivate Fund next application deadline – 1 May 2020.link (circ).
z) CT&PC: COVID-19: A message for Town and Parish Councils from CCC (circ).
aa) CT&PC: Parish Update 20/3 (circ).
bb) CT&PC: New Governance Process, 23.3 (circ)., 23/3.
cc) CT&PC: Information for play areas and playing fields
dd) CT&PC: Network of COVID-19 coordination and response hubs launched link (circ).
ee) CT&PC: New £5m Communities Capital Fund – Cambs community-led projects link (circ).
ff) CAPALC: Allotment Training – Thursday 19th March link (circ).
gg) CAPALC: Vacancies in the Registration Service link (circ).
hh) CAPALC: Information – Coronavirus – 10/3 (circ).
ii) CAPALC: First Aid For Mental Health – Tuesday 28th April link (circ).
jj) CAPALC: Training – Health and Safety in the Work Place – Tues 7th Apr 20 link (circ).
kk) CAPALC: Coronavirus Support – What is everyone else doing? 20/3(circ).
ll) CAPALC: Covid 19 Special Bulletin link
mm) CAPALC: Platform for help during the Corvid-19 Coronavirus link (circ).
nn) CAPALC: COVID-19 Coordination hub, link (circ).
oo) CAPALC: Business Support link Circ).
pp) CAPALC: Chairman Training 30/3 (circ).
qq) CAPALC: Webinar – Employment HR and Coronavirus 1/4 (circ)
rr) CAPALC: Update 1/4 (circ).
ss) CAPALC: Local Council meetings – Regulations as of 4 April 2020 link (circ).
tt) CAPALC: Accounts & Audit Update & Job retention scheme link (circ).
uu) CAPALC: Video Conferencing, 3/4/20 (circ).
vv) CAPALC: New CAPALC CEO, 15/4 (circ).
ww) CAPALC: Attending Your Virtual Meetings link (circ).
xx) CAPALC: Bulletin: March link, April link (circ).
yy) CAPALC: Annual Conference – 26th November 2020 link (circ).
zz) CAPALC: COVID-19 Guidance for GDPR, 20/3 (circ).
aaa) NALC: Chief Executive’s Bulletin: 28th Feb, 6,13, 20, 27 Mar, 3, 9, 17, 24 Apr, 1, 7, 15 May 20 (circ).
bbb) NALC: Spring Conference, 17 March 2020 link (circulated).
ccc) NALC: Ground-breaking Research on Dementia – survey – by 17.4.20 (circulated).
ddd) NALC: Report on local council elections, 7/5 (circ).
eee) NALC: Coronovirus Information for Town & Parish Councils 16/3 link, 18/3, 19/3, 20/3 link, Holding Meetings 20/3, 24/3, 26/3, 27/3, 3/4, 6/4, 8/4, 14/4, 17/4, 23/4, 30/4, 12/5, 14/5 (circ).
fff) PSE: Newsletter / News & Analysis; 25 Feb, 7, 24, 26 Mar, 1, 8, 15 Apr 20 (circulated).
ggg) PSE: Online: Empowering communities with skills link, Energy Efficient Homes link (circ).
hhh) SCDC: Agenda for Weekly Bulletin, 26 Feb link index; 4th Mar link index; 11th Mar link index, 18/3 link index, 25/3 index, 1/4 index, 8/4 index, 17/4 index, 22/4 index, 29/4 index, 6/5 index, 13/5 index (circ).
iii) SCDC: Planning delegation update – 27 February 2020 (circ).
jjj) SCDC: Zero Carbon Communities workshop, presentations link (circ).
kkk) SCDC: Zero Carbon Communities e-Newsletter link (circulated).
lll) SCDC: Covid-19 Community Pack for South Cambs, 17/3 (circ).
mmm) SCDC: Information Update and Good Practice Sharing, 25/3 (circ).
nnn) SCDC: Coronavirus Business Advice and Support Update 20/3 (circ).
ooo) SCDC: Green bin collections suspended, 23/3 (circ).
ppp) SCDC: Clarification regarding the role of volunteers supporting vulnerable residents, 24/3 (circ).
qqq) SCDC: Government Legislation regarding local authority meetings link (circ).
rrr) SCDC: Recycling points closed, 27/3 (circ).
sss) SCDC: Update – Patch Leads + useful info, 27/3 (circ).
ttt) SCDC: Useful links 1/4/20 (circ).
uuu) SCDC: COVID 19 – Community Support, 31/3 (circ).
vvv) SCDC: Briefing by Councillor Bridget Smith, Council Leader, 3/4 (circ).
www) SCDC: Emergency food and baby essentials South Cambridgeshire hub, 3/4/20 (circ).
xxx) SCDC: People receiving support and number of volunteers, 15/4 (circ).
yyy) SCDC: 15th April Parish Council Briefing, 16/4 (circ).
zzz) SCDC: Pharmacy and bulk food delivery updates, 17/4 (circ).
aaaa) SCDC: Patch 6 – COVID 19 Volunteer Support Networks 21/4 (circ).
bbbb) SCDC: Cambourne foodbank, and Morrisons Doorstop delivery, 23/4 (circ).
cccc) SCDC: Update following Government announcement, 11/5 (circ).
dddd) SCDC: Coronavirus and Council Hardship Fund, 12/5, 15/5 (circ).
eeee) CCC: Cambridgeshire Matters Newsletter – March 2020 link (circ).
ffff) CCC: to Parish and Town Councils – Coronavirus briefing link. COVID 19 – message 18/3, COVID-19 Coordination Hub contacts 2/4/20 (circ).
gggg) CCC: Public Health Directorate: Online exercise classes for older adults, link (circ).
hhhh) CCC: IHMC: Highway Events Diary: Feb, March, 1-15 April, 16-30 April, 1-15 May,
16-31 May 20 (circ).
iiii) CCC: IHMC: Incident Report; March 3/4. April 11/5 (circ).
jjjj) CCC: Changes to Local Bus Services – Cambridge links (circ).
kkkk) CCC & PCC: Parish Updates: 19/3, 20/3, 23/3, 24/3, 25/3, 26/3, 27/3, 28/3, 31/3, 1/4, 3/4, 6/4, 7/4, 9/4, 15/4, 16/4, 20/4, 21/4, 22/4, 23/4, 27/4, 28/4, 29/4, 30/4, 9/5. 11/5 (circ).
llll) CCC & PCC: Highlights from the Hubs update – 24 April, 1, 7, 15 May 2020
mmmm) CPCA: Changes to Local Bus Services – Busway links. Dews Coaches 17/3/20. (circ).
nnnn) GCSPS: Planning Policy Monthly Update – Mar link, April & May 2020. (circ).
oooo) GCSPS: Parish Planning Forum: 30 March 2020 (circ).
pppp) GCSPS: Housing Trajectory and Five Year Housing Land Supply (1 Apr 2020) link (circ).
qqqq) GCSPS: Minerals and Waste Local Plan, Submission to the Sec. of State link (circ).
rrrr) GCSPS: Greater Cambridge Local Plan evidence base, 13/5 (circ).
ssss) GCSPS: Planning Services’ commitment to consultation, 13/5 (circ).
tttt) GCSS: Green bin re-introduction, 24/4 (circ).
uuuu) GCSPS: Update, 9/4 (circ).
vvvv) Police Neighbourhood Alert: Weekly Update: 17/3, 24/3, 31/3, 7/4, 14/4, 21/4, 1/5 (circ).
wwww) Police Neighbourhood Alert: News from the Police and Crime Commissioner 20/3 (circ).
xxxx) Police Neighbourhood Alert: Neighbourhood Watch Encourages Protecting the Isolated and Vulnerable During the Covid 19 Outbreak 5/3 (circ).
yyyy) Police Neighbourhood Alert: Fraud Alert 20/3 (circ).
zzzz) Police Neighbourhood Alert: Neighbourhood Watch Response To Covid-19 20/3 (circ).
aaaaa) Police Neighbourhood Alert: Loan Sharks 24/3 (circ).
bbbbb) Police Neighbourhood Alert: Get Safe Online Advice Re Coronavirus 27/3 (circ).
ccccc) Police Neighbourhood Alert: Get Action Fraud – Covid19 Related Scams, 28/3 (circ).
ddddd) Police Neighbourhood Alert: Cambridgeshire Together Against Coronavirus 3/4 (circ).
eeeee) Police Neighbourhood Alert: Neighbourhood Watch – News Special Edition 3/4/20 (circ).
fffff) Police Neighbourhood Alert: Chief Constable – Plea To Stay At Home 6/4, 9/4(circ).
ggggg) Police Neighbourhood Alert: New Reporting Methods For Coronavirus Breaches 7/4 (circ).
hhhhh) Police Neighbr’d Alert: Support For Residents Living With Domestic Abuse 14/4 (circ).
iiiii) Police Neighbourhood Alert: Neighbourhood Watch – News May 2020 (circ).
jjjjj) Police Neighbourhood Alert: Advice For People Helping Others During Lock Down (circ).
kkkkk) Police Neighbr’d Alert: Motorists Warned To Be Vigilant Following Break-Ins 13/5 (circ).
lllll) Police Neighbourhood Alert: Cannabis Factory Uncovered 15/4 (circ).
mmmmm) Police Neighbourhood Alert: Drugs Warrant 18/4 (circ).
nnnnn) Police Neighbourhood Alert: Speeding Drivers in Your Area? (circ).
ooooo) Police Neighbourhood Alert: Crackdown on Knife Crime Next Week, 20/3 (circ).
ppppp) Police Neighbourhood Alert: Four Year Old Welcomed To the Force 12/3 (circ).
qqqqq) Police Neighbourhood Alert: Supporting Communities Affected By Flooding 28/2. (circ).
rrrrr) Cambs Constabulary: Key Contacts 2/4 (circ).
sssss) East-West Rail: Community Events postponed, 17/3, 1/4 (circ).
ttttt) RSN: Rural Bulletin; 25 Feb, 3, 10, 17, 24 Mar, 1, 7, 15, 21, 24 Apr, 6, 12 May 2020 (circ).
uuuuu) RSN: Rural Funding Digest – March, April, May 2020 (circ).
vvvvv) RSN: Rural Strategy Roadshows – March 2020 link (circ).
wwwww) Tree Council: Tree Warden Newsletter, March 2020
xxxxx) My Community: Bright Ideas Fund is open link (circ).
yyyyy) Locality: Unlock the power of?community?with Locality link (circ).
zzzzz) Locality: First 11 Keep it Local councils announced link (circ).
aaaaaa) Groundwork: groundwork.org.uk. Help your community, Floods – workshop. (circ).
bbbbbb) Keep Britain Tidy: Fed up of Dog Fouling in CAMBRIDGE? link (circ).
cccccc) Calor’s Rural Community Fund is open link (circ).
dddddd) Countryside Alliance COVID-19 Hub, link (circ).
eeeeee) Tour of Cambridgeshire & Covid 19 cancelled, link (circ).
ffffff) Request for your help with the Local Electricity Bill, S. Shaw, 23/3 & 17/4 (circ).
Various letters offering services for playing fields / play equipment / plants / signs / signposts etc.(circulated to those Cllrs also on VH committee).

CAPALC: Cambridgeshire & Peterborough Association of Local Councils
CCC: Cambridgeshire County Council
CPCA Cambridgeshire and Peterborough Combined Authority
CT&PC: Cambridgeshire Town and Parish Councils
GCSPS: Greater Cambridge Shared Planning Service. (SCDC & Cambridge City Council)
GCSS: Greater Cambridge Shared Service. (SCDC & Cambridge City Council)
IHMC: Integrated Highways Management Centre (Highways Service)
NALC: National Association of Local Council
PCC: Peterborough City Council
PSE: Public Sector Executive
RSN: Rural Services Network
SCDC: South Cambridgeshire District Council

11 SYKLARK – TO CONSIDER ANY EDITORIAL ISSUES
12 DATE OF NEXT MEETING:    THURSDAY 18TH JUNE 2020 AT 7.15
DATES FOR YOUR DIARY – PROPOSED:
PARISH COUNCIL MEETINGS 2020 – 2021, THIRD THURSDAYS AT 7.15 PM UNLESS OTHERWISE STATED.
JUNE 18TH (& PARISH OPEN MEETING?), JULY 16TH, SEPTEMBER 17TH, OCTOBER 15TH, NOVEMBER 19TH, DECEMBER 17TH, JANUARY 15TH, FEBRUARY 18TH, MARCH 18TH, APRIL 15TH & PARISH OPEN MEETING.
Signed by       Sharon Brown                   Date        May 2020
Clerk/Proper Officer