DRAFT Minutes of the Annual General Meeting, Thursday 20th May 2021

DRAFT Minutes of the Annual General Meeting held on 20th May 2021 at 7.15pm

Present: Cllr Barbara Cooper (Chairperson)
Cllr Geoff Hemmins
Cllr Ben Holland
Cllr Peter White
Sharon Brown – Clerk

Also present: Cllr Tumi Hawkins, Cllr Mark Howell, Mrs Bobbie Coe, Mrs Chris Morton, Mr Dick Murden and residents of the parish.
1 ELECTION OF CHAIRPERSON; DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Barbara Cooper was re-elected as Chairperson.
2 APOLOGIES FOR ABSENCE
Cllr Will Bevan.
3 TO SIGN AND APPROVE MINUTES OF THE LAST MEETING
Minutes of 15th April 2021 were agreed and signed.
4 REPORTS FROM COUNCILLORS AND PCSO
We await the appointment of a new PCSO.
Cllr Tumi Hawkins, SCDC and Cllr Mark Howell had both given reports, taken questions and participated in discussion during the Open Parish Meeting which preceded the AGM and for which the Minutes are available from the Clerk.
5 MATTERS ARISING/TO REPORT FROM PREVIOUS MINUTES (FOR INFORMATION ONLY) – COUNCIL TO REPORT THE FOLLOWING
a) Pathway along A1198: The information on pathway upkeep volunteering will be circulated. Agreed to continue to seek an allocation, from the new CCC Highways fund for pathways, for the resurfacing.
b) Drainage: sewers, road gullies and flooding by St. John’s House 24/12/2020: Two of our councillors met with and went to see the road team working on the gully cleaning. The team found the under-road pipe needed repair.
c) East-West Rail Route – consultation. Closing date 9/6/21 link: There was further discussion on the issues. Individuals were urged to send in comments as well.
d) Repair and painting of wooden village signboard: A volunteer will move the spare sign board into position, in the next week or so, replacing the rotten wooden board.
e) Speed warning sign A1198: Cllr White has received useful information from CCC Highways as to the high cost of removing the current non-functional sign, together with suggestions for purchase of a new sign. Mrs Coe noted that the Speedwatch grant received would beneficially be used for purchasing and installing a new sign.
f) In-person / remote Parish Council meetings – call for evidence. Closing date 17/6/21 link: Chair, Barbara Cooper has the LPC response in-hand.
g) Footpath Warden: Grateful thanks were given to Mr Dick Murden for his incredible 41 years as Longstowe Footpath Warden. It was explained to him that LPC wished to give him a present in recognition of his commitment and care to this extensive parish amenity. Mr Murden gave a final report on his work (Appendix 1) and indicated his willingness to pass on all his background knowledge, together with the equipment to his successor. Cllr Ben Holland has agreed to take on the post.
h) Newsletter delivery: Cllr Cooper will now deliver from School Lane to Middle Farm. (Sally McCall delivers west from Middle Farm and Cllr White along the Old North Road).
6 MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
7 FINANCE
a) Remittance from SCDC: Precept 21/22A £2,625.00: Noted.
b) Remittance from HMRC: VAT refund for 2019-2021: £126.44: Noted.
c) LPC insurance policy renewal 1/6/2021 – 31/5/2022: Business Services CAS Ltd £338.88: Agreed
d) Grass cutting: Andy Church, annual payment £100.00: Agreed.
e) CAPALC: Clerk’s training £250.00. Agreed.
f) Opus Energy: street lighting £49.22: Noted.
g) Clerk: salary and expenses: mid-March – mid-May 2021 £303.08, HMRC £65.54: Agreed.
h) Accounts update: Mrs Bobbie Coe, RFO is expecting to hear back from the internal auditor very soon. It is anticipated that all is correct and that LPC can then publish the required documentation and apply for exemption from the external audit.
8 TO CONSIDER PLANNING APPLICATIONS RECEIVED
Notification of an application for a new Premises Licence – Paus, Bourn, CB23 2TT: No objections.
9 TO CONSIDER OTHER MATTERS
a) Village Hall update: The VH Committee will be holding its first meeting since the of covid last year. It is hoped that a fête will be programmed and the monthly afternoon teas restarted. General maintenance continues and bookings are coming in. The VH has actually had a healthy financial year with various support grants coming in. The building plans for the extension and renovations are on hold as the quotes received for the works are considered too high. Noted that the S106 monies received were allocated to the installation of disabled toilets and that this fund must be used by October 2022.
b) Covid-19 village update: Noted that requests for assistance remain very low. Despite this, the distance covered in one year by our main volunteer is 256 miles.

10 CORRESPONDENCE RECEIVED
A list of correspondence received is printed in the Agenda which is placed on the notice boards and on the web page prior to the Parish Council meeting; details are available from the Clerk.

Attention was drawn to highlighted correspondence including: Foster Care fortnight and the Wildlife Trust BCN’s introduction from the Communities and Wildlife Officer.
11 SYKLARK – TO CONSIDER ANY EDITORIAL ISSUES
Mrs Chris Morton requested any items by the weekend, for publication of Skylark in the first week in June. Items to include amongst others: transport issues – speed limits on the A1198 and East-West Rail.
12 DATE OF NEXT MEETING: 17TH JUNE AT 7.15 PM.

Signed by Date 2021

Chair

Appendix 1

Final Report May 2021 – Footpath Warden, Mr Dick Murden

A verbal report was given (and used to be given regularly) to the Parish Council. Mr Murden offered to walk and discuss the area with the new warden.

Most of the parish is part of Longstowe Estate which usually mows the cross-field paths. The estate trims all the hedges in the autumn and the warden trims the gaps for the footpaths. Mr Murden has replacement way markers and posts which he will give to the new warden. It is now some years since Longstowe Estate agreed to kissing gates replacing the stiles. When weather conditions change these occasionally need adjusting. The warden has also ben active in pursuing the new fence alongside the old railway bridge on byway 12.

The County Council Highways contact is Peter Gascoigne and the Enforcement Officer, George Hay. There used to be a council run Parish Paths Partnership, through which all Path Wardens met occasionally, but this no longer exists.

Mr Murden has also led many walks over the years and wished the new incumbent all the very best in the job.