Minutes 21st May 2020

Minutes of the Meeting held virtually via Teams on Thursday 21st May 2020 at 7.15pm
Present: Cllr Barbara Cooper (Chairperson)
Cllr Will Bevan
Cllr Ben Holland
Cllr Peter White
Sharon Brown – Clerk
Also present: Cllr Tumi Hawkins, Cllr Mark Howell, Mrs S. Waddinton and Mrs Bobbie Coe who were welcomed.
OPEN FORUM
Mrs Waddington spoke of her interest in some of the verges in the village accommodating bees / butterflies to a greater extent. It is known that people in the village do like to see the verges trim. Mrs Waddington was thanked for attending and for her contribution.
1 ELECTION OF CHAIRPERSON; DECLARATION OF ACCEPTANCE OF OFFICE
It was agreed that Cllr Cooper would continue as Chairperson for the time being.
2 APOLOGIES FOR ABSENCE
Cllr Geoff Hemmins.
3 THE MINUTES OF LAST MEETING 
a) The Minutes of 4th February 2020 were agreed for signing.
b) The Minutes of 27th February were agreed for signing.
4 REPORTS FROM COUNCILLORS AND PCSO
Cllr Tumi Hawkins, SCDC, highlighted points: a) SCDC response to the Covid-19 lockdown
and coordination with Parish Councils. b) SCDC finance situation, c) explanation of Planning
Decision making by SCDC Council 21/5/2020.
Cllr Mark Howell, CCC, highlighted points: a) Covid-19 – Social Care, Hospitals and PPE,
use of Marshalls for any mortuary needs.
5 MATTERS ARISING/TO REPORT FROM PREVIOUS MINUTES
a) Street Lighting. The new contract with OPUS is active from 9/3/2020 for 3 years.
b) Pathway to Bourn. No liaison, as yet.
c) Village Hall Wifi. No further action since lockdown.
d) Rights of Way map. Pdf has been obtained.
e) Road drains. Request now made to CCC Highways for clearing drains through the village.
f) 3 – Free Trees. Not finalised as overtaken by the Covid lockdown
g) SCDC proposed changes to planning decision making. Noted, email from Cllr Bridget Smith of 21/5/2020 and explanation from Cllr Tumi Hawkins (see Reports above).
h) High Street closure on 23.03.20. Online interactive map. Noted complete.
i) Tree cutting by BT. 23-27th March. Noted complete.
j) Great British Spring Clean. Postponed to 11 -27th September 2020. Noted.
6 MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
None
7 FINANCE
a) ebuyer.com (via Barbara Heaton-Smith): Computer and Scanner: £434.95 (from grant). Payment noted.
b) CCC: Street Lighting: 01/10/18 to 30/09/19: £474.17. Payment noted.
c) Victoire Press Ltd: Skylark April 2020: £69. Payment noted.
d) Sharon Brown: salary + expenses (SCDC: Longstowe village map: £14.40): £1387.80; HMRC: £314.60. Agreed.
e) Bobbie Coe: salary + expenses (Microsoft Office 365 (12/10/19–12/10/20): £79.99 (from grant); Tesco: Sandisk USB: £14; Tesco Mobile Phone £16): £672.82; HMRC: £136.80. Agreed.
f) Eyelid Productions: Website support, hosting, domain name: £170.00. Payment Noted.
g) Rent of Village Hall (2019/20): £144.00. Payment to be made.
h) Village maintenance: grass-cutting by A. Church: £100.00. Agreed.
i) Accessibility Regulations: website update: £50.00. Agreed.
j) CAPALC: Clerks – Training: £250.00. Agreed.
k) Precept 2020/21 A received: £1,312.50.
l) CAPALC: Annual fee £157.22 + GDP scheme £50.00. Agreed.
m) Community Action Suffolk: Business Services at CAS Ltd: £338.88 (five-year agreement). Payment to be made.
Annual Governance and Accountability Return (AGAR) 2019/20 and other Financial statements:
n) AGAR Section 1 – Annual Governance Statement 2019/20. Agreed.
o) AGAR Section 2 – Accounting Statements 2019/20. Agreed.
p) Certificate of Exemption, if agreed by Internal Audit. Agreed.
q) Bank Reconciliation. Noted.
r) Other Financial statements: Cash Book, Asset List. Noted.
8 TO CONSIDER/REPORT ON PLANNING APPLICATIONS RECEIVED 
S/4148/19/FL and S/4536/19/FL have both been approved.
9 TO CONSIDER OTHER MATTERS
a) Village Hall update: Now closed for two months due to Covid-19 lockdown. John Murden checks the hall. Mowing continues. Posts have now been put in along the drive to keep traffic in centre. The water main is in hand, a work date is awaited from Cambridge Water. Bookings are being taken for October.
b) Grass cutting: Agreed the Parish Council should talk to Andy Church, whose mowing programme is much appreciated, about the possibility of longer grass on the verges.
c) Covid 19: Alerts: These have been well received with about 90% of houses displaying them in their windows. Cllr Cooper cycles round every evening to check them.
A small supply of hand gel and gloves has been provided by SCDC.
Longstowe Volunteers: Maddy Crowther has been coordinating the 8 volunteers. There have been a few requests for collection of medication and shopping. Though the volunteers have had little to do, it was noted that it is better to be over-, rather than under-capacity, at this difficult time. The volunteering is gratefully acknowledged.
d) Open Parish Meeting 2020: This is still under discussion.
10 CORRESPONDENCE RECEIVED
A list of correspondence received is printed in the Agenda which is placed on the noticeboards and on the web page prior to the Parish Council meeting; details are available from the Clerk.
11 SKYLARK – TO CONSIDER ANY EDITORIAL ISSUES
Two Skylark Supplements have now been produced to make key lockdown information available to all and delivered to every house. They are also available on the web pages. A new Longstowe resident may be interested in becoming Editor of Skylark. Next issue early July.
12 DATE OF NEXT MEETING THURSDAY 18TH JUNE 2020
Signed by: …………………………………………Chairperson Date: ………………..