Minutes Thursday 19th May 2022 (AGM)

Minutes of the Annual General Meeting held on 19th May 2022 at 7.15pm

Present: Cllr Barbara Cooper (Chairperson)
Cllr Will Bevan
Cllr Ben Holland
Cllr Peter White
Sharon Brown – Clerk

Also present: Cllr Tumi Hawkins, Cllr Mark Howell, Mrs Bobbie Coe, Mr Geoff Hemmins, Mrs Chris Morton, Mr Dick Murden and residents of the parish.

ANNUAL OPEN MEETING
The Annual Parish Open Meeting preceded this AGM. There were presentations from the County, District Councillors and Longstowe chairwoman with questions, answers and discussion. The Minutes are available as a separate document.

Mr Geoff Hemmins who stood down as a Longstowe Parish councillor last month, after many years in the post, was warmly thanked for his work and commitment. A small presentation was made in recognition, together with the expressed wish that he continue to attend meetings with his useful comment and knowledge of the village.
1 ELECTION OF CHAIRPERSON; DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Barbara Cooper was re-elected as Chairperson; proposed by Cllr White and seconded by Cllr Bevan.
2 APOLOGIES FOR ABSENCE
None.
3 TO SIGN AND APPROVE MINUTES OF THE LAST MEETING
Minutes of 21st April 2022 were agreed and signed.
4 REPORTS FROM COUNCILLORS AND PCSO
Cllr Tumi Hawkins: Cllr Hawkins gave an overview of both her annual and monthly reports during the forgoing Annual Parish Open Meeting at which questions were also taken and discussion ensued. These reports can be found on Cllr Hawkins website. The items highlighted at the meeting were: SCDC’s Zero Carbon Strategy, Housing, the Local Plan, support to businesses since covid and the ‘caring council’ actions.

Cllr Mark Howell: Cllr Howell gave an overview of the County Council’s remit during the forgoing Annual Parish Open Meeting with questions and discussion. Items covered were the remit of the County Council and main area of budget spending and the E-W Rail and Ox-Cam Arc projects.
5 MATTERS ARISING/TO REPORT FROM PREVIOUS MINUTES (FOR INFORMATION ONLY) – COUNCIL TO REPORT THE FOLLOWING
a) Neighbourhood Planning: Cllr Hawkins has offered further assistance with the Longstowe Plan. A village survey is currently in preparation.
b) Defibrillator: Grants have been received from both the National Lottery and SCDC. The former has been accepted as it is hoped that the LPC grant application to SCDC for Jubilee activities can be taken forward instead.
c) Gullies through the village: A reply is awaited to correspondence. Some gullies on the A1198 were cleared about two weeks ago.
d) Verge problems between Longstowe Hall and Wayside: A reply is awaited to correspondence. A further suggestion is that rumble white lines should be used on the road edges. It was also noted that the camber of the road here causes veering of some vehicles. Clerk to take forward the points with CCC Highways.
e) Speed measures on the Old North Road through Longstowe: Cllr Howell is taking up the matter and will provide further information.
f) County Broadband update: A reply is awaited to correspondence and phone calls. It was noted that other Parish Councils are also experiencing problems from County Broadband works, such as cold calling and severing of other underground cables. Further, it was noted that the problem of the burst water main and resulting dirty water in Longstowe, was caused by County Broadband.
g) Her Majesty’s Platinum Jubilee celebrations: Taking place on 2nd June: Village residents Open Garden, at Longstowe Hall, in the morning. Afternoon events open to all, at the Village Hall and Field, in the afternoon.
6 MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
None
7 FINANCE
a) Remittance from SCDC: Precept 22/23A remittance £2887.50. Noted.
b) Grass cutting: Andy Church. It was agreed to increase the annual payment to £150.00.
8 TO CONSIDER PLANNING APPLICATIONS RECEIVED
None.
9 TO CONSIDER OTHER MATTERS
a) Village Hall update: There continue to be two regular weekly hirers and there are currently other enquiries. Thanks to Tesni Carey, were noted, for continuing to volunteer to clean the hall and curtains. A report is expected from a rodent removal company. Hirers are becoming accustomed to the new back door lock. A window is to be replaced due to breakdown of the double glazing. The next Afternoon Tea is 27th May. There will be no Pilates on 2nd June, when the village Jubilee celebrations take place.
10 CORRESPONDENCE RECEIVED
A list of correspondence received is printed in the Agenda which is placed on the notice boards and on the web page prior to the Parish Council meeting; details are available from the Clerk.
Item p): Cllr Cooper will respond to the survey.
Item s): Cllr Cooper will attend the meeting.
11 SYKLARK – TO CONSIDER ANY EDITORIAL ISSUES
The next Skylark will be published in mid-June. Articles to be with the editor immediately after the Jubilee. An obituary is to be included for a previous resident of the parish. Cllr White agreed to take photos at the Jubilee event for Skylark.

12 DATE OF NEXT MEETING: 16TH JUNE AT 7.15 PM.

Signed by Date 2021

Chair

Appendix 1

Final Report May 2021 – Footpath Warden, Mr Dick Murden

A verbal report was given (and used to be given regularly) to the Parish Council. Mr Murden offered to walk and discuss the area with the new warden.

Most of the parish is part of Longstowe Estate which usually mows the cross-field paths. The estate trims all the hedges in the autumn and the warden trims the gaps for the footpaths. Mr Murden has replacement way markers and posts which he will give to the new warden. It is now some years since Longstowe Estate agreed to kissing gates replacing the stiles. When weather conditions change these occasionally need adjusting. The warden has also been active in pursuing the new fence alongside the old railway bridge on byway 12.

The County Council Highways contact is Peter Gascoigne and the Enforcement Officer, George Hay. There used to be a council run Parish Paths Partnership, through which all Path Wardens met occasionally, but this no longer exists.

Mr Murden has also led many walks over the years and wished the new incumbent all the very best in the job.